Free commercial vehicle workbook
Organize the vehicles your business owns.
Request a practical Excel workbook for documenting vehicles, costs, equipment, downtime, and future replacement decisions.
One organized place for your commercial vehicle information.
The workbook includes eight connected sheets with instructions, structured tables, dropdowns, and a dashboard. It starts blank and does not invent vehicle data, maintenance intervals, replacement rules, or cost assumptions for your business.
- Vehicle inventory, assignments, registrations, and operating details
- Maintenance requests, estimates, approvals, repairs, and downtime
- Cost records for maintenance, fuel, tolls, upfits, and other expenses
- Reference fields for registration, insurance, warranties, financing, permits, and installed equipment
- Replacement planning using mileage, repair cost, downtime, value, and payoff information
- A monthly dashboard for vehicle count, spend, deadlines, downtime, and replacement priorities
Keep the initial inventory practical.
Store the working file in a business-approved location with appropriate access controls. Use a reference to an insurance record rather than placing sensitive policy documents, driver-license images, payment data, or unnecessary personal information in the inventory.
Review ownership, registration, maintenance, assignment, and replacement fields regularly. Add company-specific fields only when they support an actual operating responsibility.
Planning a purchase or replacement?
Use the workbook to organize the facts, then bring the vehicle requirements, equipment needs, timing, and transaction goals into a commercial vehicle project.