Free business vehicle workbook
Manage the essentials of a growing fleet.
Request a practical Excel workbook for organizing vehicles, maintenance, repair costs, renewals, downtime, and replacement decisions.
One organized place for the records that keep a fleet moving.
The workbook includes eight connected sheets with instructions, structured tables, dropdowns, and a dashboard. It starts blank and does not invent vehicle data, maintenance intervals, replacement rules, or cost assumptions for your business.
- Fleet inventory, assignments, registrations, and operating details
- Maintenance requests, estimates, approvals, repairs, and downtime
- Cost records for maintenance, fuel, tolls, upfits, and other expenses
- Renewal reminders for registration, insurance, warranties, financing, permits, and telematics
- Replacement planning using mileage, repair cost, downtime, value, and payoff information
- A monthly dashboard for fleet size, spend, deadlines, downtime, and replacement priorities
Keep the initial inventory practical.
Store the working file in a business-approved location with appropriate access controls. Use a reference to an insurance record rather than placing sensitive policy documents, driver-license images, payment data, or unnecessary personal information in the inventory.
Review ownership, registration, maintenance, assignment, and replacement fields regularly. Add company-specific fields only when they support an actual operating responsibility.
Need more than a spreadsheet?
FleetOps is being planned to define ownership for records, reminders, vendor conversations, maintenance decisions, and replacement actions.